General College Fair Guidelines
College Fairs provide high school students with the opportunity to get information and speak to representatives from many colleges and universities. Each year, the Office of Admission is invited to participate in numerous fairs and based upon location, student interest, applicant history, and additional factors, the Office selects which college fairs are important to attend. When a member of the Admission staff is unable to attend these fairs, we rely on our Alumni Admission Ambassadors to cover fairs in various areas across the country. Typically, these programs are held at local high schools or event centers and require a two to four hour time commitment.
Before the College Fair
Utilize the tabs on this website to view a list of campus resources, academic information, and news.
The Class/Student Body Profile provides helpful statistics and information about the College and the students we select.
You will be mailed a packet of information prior to the college fair you are scheduled to attend. Please be sure to review the materials mailed to you as well as the Alumni Admission Ambassador College Fair Training presentation.
The box of materials will include:
Inquiry Cards (postcards that prospective students complete with information including their address, high school, and intended major)*
Road Piece Brochures (includes snapshots of information about Providence College including a list of majors and minors)
General Financial Aid information
Great Minds (table copy of a booklet to replace the course catalog)
Providence College Banner (to display on college fair table)*
AAA business cards
One copy of the latest edition of the PC Magazine
Return Address Information and Envelope*
AAA College Fair Evaluation*
*Items should be mailed to the office in the enclosed envelope ASAP
Important: In the event of an emergency on the day of the fair and you are unable to attend the College Fair, please e-mail firstname.lastname@example.org and call the Office of Admission at (401) 865-2535. Ask to speak with Ms. Rhonda Gemma to let us know that you will not be able to attend.
Day of the College Fair
Business attire is appropriate for a college fair.
Please plan to arrive approximately a half hour before the fair is scheduled to begin to find and set up your table.
Set up your table with the PC banner and the information that we have provided for you.
Some fairs will provide dinner or light refreshments prior to the fair for college representatives. If the event you are attending offers refreshments, details can be found in the confirmation materials.
During the College Fair
Engage in conversation with any prospective student, parent, guidance, or college counselor that visits your table. Ask where the student goes to high school, if the student has an intended major, if the student has visited the PC campus, etc. Try to engage the student with questions and introduce yourself as an alumnus / alumnae.
Encourage prospective students to complete an inquiry card and look through our literature. Also, encourage the student to visit our website at www.providence.edu
, read our student blogs, and contact the counselor responsible for reading their application.
In the event that a student or parent, or other third party, asks a question about our educational programs, financial aid, or the employability of our graduates that you are unable to answer accurately – meaning you are not completely confident about the information you are about to provide because your answering the question will involve some degree of surmising or guessing – please tell the inquirer that you do not know the answer. Then, direct the person to the website and/or provide contact information for our main office. Anyone speaking on behalf of the College about one of these three main topics must not make a substantial misrepresentation. Substantial misrepresentations (false, erroneous, or misleading statements made directly or indirectly to any third party) are prohibited by federal law and are not consistent with the College’s mission and motto, Veritas. Do not feel badly about passing the student’s question on to our office – you are not expected to know all of our programmatic information and data. Please err on the side of caution by guiding College Fair attendees to the appropriate resources rather than guessing the answer to their question. You certainly may talk about your experiences as a student/alum of the College, but be sure that the person with whom you are talking clearly understands that it is your experience.
After the College Fair
Return completed inquiry cards, the completed College Fair Evaluation Form, and the college banner to the address below. Please do this in as timely a manner as possible, as we will need to send the banner to other volunteers. Send the envelope to:
Ms. Diana Gingles
Providence College Office of Admission
Harkins Hall 203
One Cunningham Square
Providence, RI 02918